Reporting Violations and Disciplinary Procedures
Since academic dishonesty impacts the entire community, all suspected violations of the AUC Code of Academic Ethics should be reported to the Academic Integrity Office. Any member of the AUC community can report a violation of academic integrity, including faculty, staff and fellow students.
- University policies regarding academic integrity: A description and explanation of various academic integrity-related policies
- Types of violations: A list of violations requiring disciplinary procedures be initiated
This page focuses on two main groups of violations:
- Alleged Student Violations
Alleged Faculty Violations
Information specific to each type of respondent is detailed below. All investigations are carried out with utmost discretion.
Reporting Alleged Student Violations
Reporting a Violation
The AIC has a new online reporting form that all members of the AUC community are asked to use when submitting an academic integrity violation.
The form, which can be found here, will automatically notify the Community Standards Office (CSO) when a case has been submitted. You will be able to submit digital evidence through the online report form.
As per previous practice, faculty are asked to inform both the department chair and the student that a report is being filed and to provide copies of the submitted evidence to the student.
Please email firstname.lastname@example.org if you have any reporting questions, or are having difficulty with the link.
Violations of the AUC Code of Academic Ethics will result in cases being filed with the Academic Integrity Committee (AIC). The AIC meets regularly throughout the semester to hear reported violations. Once a case is filed, a hold is placed on student records, preventing registration and withdrawal from the course. Holds remain in place until the case and all requisite sanctions are completed.
Students will be notified via email of the reported violation. At the discretion of the CSO, first violation cheating or plagiarism cases, may be offered the opportunity to plead guilty. This option will only be offered to students who are accused of committing solitary violations. Students will be informed of this option either at the time of notification of a case or through a separate communication. If it is felt that a meeting with the student is necessary, or if a student is accused of a violation outside of the possible plea categories, they will be notified of their appointment time and place. Emails are sent to the email address on record. Students are responsible for keeping their records on Banner up to date. Students who fail to attend their scheduled appointment will have their cases decided in their absence based on the available information.
Once the AIC makes their recommendation, it is submitted to the provost, who then makes a final decision. Typically, students, reporting parties, their department, the vice president of student affairs and the registrar's office (and any other requisite party) will be notified of the decision. These decisions will be communicated via email.
Appeals, Possible Sanctions and Penalties
Once a case is decided, the decision is typically final. Appeals will only be considered in the face of new evidence. If a student is appealing on the grounds of new evidence, the student must submit a written petition that includes: 1) a summary of the case, 2) the outcome, 3) the reason for appeal, 4) the new evidence on which the appeal is based, 5) a brief discussion of what you hope the appeal will achieve. Petitions should be signed and dated and submitted in hard copy to the CSO. Students who plead guilty in lieu of a meeting are not eligible for appeal.
A note to students: Should you ever be asked by employers or other institutions (for study abroad or graduate school applications) if you had disciplinary or academic violations, you are required to answer truthfully. Failure to be honest would be considered a fabrication of application and could result in dismissal if the truth was ever discovered.
If you experience any difficulty or have any questions, please contact the Community Standards Office at email@example.com or at ext. 2696.
Accessing Campus for Separated Students
Students who have been prohibited from taking courses, suspended, dismissed, or expelled (collectively, periods of separation) due to academic integrity violations are not considered to be current students, and their student rights, including the right to enter campus, is rescinded for the duration of the period of separation. Students who are separated from the University will have their IDs deactivated. They are ineligible to be on campus or make use of University resources for the duration of their period of separation. Every effort should be made to reduce the need to come to campus, and access will only be granted in exceptional cases. If a separated student requires access to campus, a written request must be submitted in writing to firstname.lastname@example.org stating the person you are coming to see, and confirmation of the appointment, at least 48 hours prior to the requested appointment. All requests are pending until a confirmation is sent by the CSO in writing. If permission to access is granted, the terms of the access will be stipulated in the approval letter. On the spot approvals will not be granted.
Reporting Alleged Faculty Violations
Reporting a Violation
The Code of Academic Ethics applies to all members of the AUC community. The process for investigating alleged faculty violations vary slightly from the process for reporting alleged student violations. The online report form is designed to capture student violations. Therefore, alleged violations can be emailed directly to email@example.com. The email needs to include a statement of the charge and a narrative explaining the alleged violation. Once the report is received, the Academic Integrity Office will start the process of investigation.
Process of Investigation
Alleged faculty violations are investigated by a committee of faculty, comprised of members of the CAI and other faculty members. The mandate governing faculty investigations is fact-finding, and determining, when possible, the extent and severity of any committed violation. The investigatory committee does not recommend sanctions for violations found to have been committed. The committee may recommend actions to improve processes or safe-guards to prevent future violations of a similar nature. The investigatory committee, through the Academic Integrity Office, has the right to request information or testimony from any member of the community who may be able to assist in the investigation.
Outcome and Possible Sanctions
The investigatory report is submitted to the provost. The provost has the right to accept or dismiss the findings of the report, or to request further investigations. If the findings are accepted, the provost may either take action directly or form a new committee to recommend sanctions. All decision letters are issued from the provost.