Academic Integrity Violations

Procedures for reporting violations of academic integrity

Since academic dishonesty impacts the institution, every one, including faculty, staff, teaching assistants, lab staff, etc., is urged to report violations of the AUC code of integrity. If the faculty suspects that a violation has occurred, he/she will discuss the case with the student as soon as possible to determine whether a violation has occurred and its seriousness. If a determination in the case is made before submitting the final grades in the course, the student shall receive an incomplete grade in the course until a determination can be made. The incomplete grade can then be replaced by an appropriate grade in the course.

After meeting and discussing the case with the student, then:

1. If the faculty determines that no violation(s) had occurred, no further action is required.

2. If the faculty determines that a Class C violation has occurred, the faculty will impose an appropriate penalty and inform the student. Class C penalties range from a reprimand to a grade of F in the course (see relevant pages for examples of violations and recommended penalties). Then:

  • The faculty shall inform the department chair of his/her decision for further departmental actions, if necessary.
  • The faculty shall also inform AIC of his/her decision. The AIC will then check the student’s file for previous violations. If no violations are found, the AIC will record the penalty imposed by the faculty in the student’s file. But, if previous violations are found in the student’s file, AIC shall consider the violations as either Class B or Class A violations and follow the procedures stated in Item (4) below.
  • If the student disagrees with the faculty’s decision, he/she has the right to appeal the faculty’s decision to the Department Chair. If the student is not satisfied with the Department Chair’s action, the student has the right to present the case to the AIC, in which case the AIC will consider the case at its earliest available meeting. The AIC Chair will notify the student and faculty of the time and date for hearing the case. The AIC could clear the student from charge, uphold the faculty’s decision or impose a tougher penalty. The AIC Chair will notify the student, faculty and department chair, and of the Committee’s findings. The student has no right of further appeals.

3. If the faculty determines that a Class A or Class B violation has occurred, the faculty shall do the following:

  • Impose an appropriate grade reduction penalty including an F in the course (see relevant pages for examples of violations and recommended penalties).
  • Inform the department chair or appropriate committee charged with encouraging academic integrity in the department.
  • Report the case to the AIC for further action.

4. When AIC receives the report from the faculty or department, it will consider the case at its earliest available meeting unless the AIC chair calls a special meeting and assembles a quorum of members to hear the case. The AIC Chair will notify the student and the faculty of the time and date for hearing the case. All documentation in the case (except those involving third parties or witnesses) will be available for the student to review before the case is heard. Students can either admit the violation is true, or disagree with the complaint and/or the documentation. Students must be made aware, however, that denying a case of academic dishonesty to which they are a party could constitute a second Class B violation if the AIC votes against the student. Because of the confidential nature of the AIC, only students involved directly with the case can attend the hearing. No outside counsel will be allowed to attend the AIC hearing.

5. Once an AIC meeting is held and a case reviewed to the satisfaction of the AIC members, an open vote shall be taken first on whether the University’s Code of Academic Integrity has been violated. A second vote would determine whether a Class A or Class B offense has occurred.

  • If the AIC determines that no honor violation has occurred, the student shall be cleared and the charges dismissed. The Chair of the AIC will notify the student, faculty and department chair in writing of the outcome of the case and that the charge has been dismissed.
  • If the AIC determines that a Class B violation has occurred, the committee will then discuss the severity of the violation and the appropriate penalty or penalties for the offense (see Class B violations for examples of violations and recommended penalties). The AIC Chair will notify the student, faculty and department chair, and of the Committee’s findings. The student has the right to appeal the AIC decision to the Provost within two weeks of the decision’s date. If the student did not appeal the AIC’s decision in within two weeks, the decision becomes final. Otherwise, the Provost will then make his/her own disposition of the case, taking into consideration the available evidence and the AIC’s recommendation, and notify the student, faculty, department chair, and AIC of his/her final decision of the case. The student has no right of further appeals.
  • If the AIC determines that a Class A violation has occurred, the committee will then discuss the severity of the violation and appropriate penalty or penalties for the offense (see Class A violations for examples of violations and recommended penalties). The AIC Chair will send to the Provost the Committee’s findings and recommendations for penalties. The Provost will then make his/her own disposition of the case, taking into consideration the available evidence and the AIC’s recommendation, and notify the student, faculty, department chair, and AIC of his/her final decision of the case. The student has no right of further appeals.

6. The final decision in 5(b) or 5(c) shall be registered in the student’s academic record. The access of the student’s academic record is limited to AIC.

7. The student has the right to ask for reconsideration of the case only if potential exculpatory evidence is presented to the AIC that was not presented during the first hearing.

8. Retroactive Sanctions: The above procedures and penalties may be applied retroactively. For example, if after graduation it was discovered that an alumnus had violated the University’s Code of Academic Integrity while he/she was a student at AUC, then an appropriate penalty may be applied retroactively. The student could get a retroactive F in the course and/or be stripped of his/her AUC degree possibly several years after the offense was actually committed.