Scholars without Stipend

Candidate scholars, who already have a source of funding, and who wish to collaborate with AUC faculty and to do research in Egypt, need to contact one of AUC's full-time faculty and provide him/her with a statement of research objective for approval by this faculty member.

The application to be a Scholar without Stipend needs to be approved by the AUC full-time faculty member assuming responsibility for the scholar’s commitment to laws and regulations in Egypt, as well as the chair of the hosting department (or hosting center director) and the concerned school dean.

In this respect, the candidate scholar must submit items (1-8) below to the chair of the hosting department for his or her endorsement (item 9). Items (1-9) are then submitted by the hosting department to the concerned school dean for his or her endorsement (item 10). The school dean’s office sends the AP-RIC office the candidate scholar’s complete file including items (1-10):

1. Exact start and end dates of the scholar’s research activities
2. Copy of a valid passport
3. Copy of the certificate of the last academic degree
4. Copy of the CV
5. Statement of research objectives, including a description of the research methodology and tools the applicant plans to use in Egypt. 
6. Letter of reference from current employer or institution
7. Proof of financial funds or a letter of commitment for self-financing
8. A recommendation and willingness to consult/supervise from an AUC full-time faculty member assuming informing the scholar with his/her commitment to laws and regulations in Egypt, including obtaining the required permits if and when needed, in addition to filling and signing the acknowledgment form
9. Endorsement letter by the chair of the hosting department
10. Endorsement letter by the dean of the hosting school

Once the candidate scholar receives AUC’s letter of invitation (see section below), and accepts the invitation, the candidate scholar completes the International Visiting Scholars Application form and Data form to process a work permit for non-Egyptians. 

The candidate scholar must make a payment of EGP 5,200 upon arrival for the work permit (for the first year only), EGP 500 for the HIV test and EGP 2,090 for the residency visa, as per the current rules and regulations of the Egyptian Ministry of Manpower.

The candidate scholar should begin the application process at least two months in advance. Failing to do so will result in paying a penalty of EGP 15,200 for his or her work permit as per the current rules and regulations of the Egyptian Ministry of Manpower.

Once approved by AP-RIC Office, a provisional letter of invitation will be sent to the scholar applicant from the AP-RIC Office after the completed application materials have been received, reviewed, and approved. The scholar confirms his or her acceptance of the invitation by countersigning this letter of invitation as designated in the letter. 

Manifestation of the final approval is the issuance of AUC ID after work permit (issued by Egyptian Authorities) is secured. This process may take three to six months. Applicants are encouraged to apply early to allow adequate time to secure the work permit.

For questions about visas and appropriate procedures, contact the Office of Business Support by email. For any other inquiries, contact your faculty host.

Go to the business support office to receive your work permit and submit your residence visa documents. 

These documents are:

1. Memo from the department about the work you will do in AUC
2. Fees for the HIV test and the work permit
3. Recent passport copy
4. Certificate of the last degree
5. AUC active ID number
6. Filled data form

You will also need to make a payment of a fee of $250 per quarter for the use of University amenities, including the libraries, medical clinic and athletic facilities. The administrative assistant of the hosting department will guide you on how to make this payment. AUC alumni are exempted from these fees, yet they still have to abide by the fees required from AUC alumni to use AUC amenities, in accordance to the alumni office.

The scholar will be assigned the service title of visiting Scholar without Stipend (SwS). The following services are handled and facilitated by the department administration after the letter of invitation by AP-RIC has been sent to the scholar and the scholar accepted the invitation by countersigning this letter as designated in the letter.

The scholar:

• May visit the department for up to one academic year
• Is assigned a shared office space with access to a computer and printer (if available)
• Is given a temporary AUC ID card and may sign up for a temporary AUC email address
• Is given guidance in obtaining temporary residence visas
• Is given access to the University library and recreational facilities for a fee of $250 per quarter. AUC alumni are exempted from these fees, yet they still have to abide by the fees
  required from AUC alumni to use AUC amenities, in accordance with the alumni office. 

University housing may be available at regularly stated rents, and bus passes are available for purchase. The scholar is responsible for securing housing arrangements for him or herself, and any accompanying family members. The scholar is also responsible for any education placement needs for school-age family members.