End of Employment
Contract Termination, Expiration or Resignation
An employment contract may come to an end due to unsatisfactory performance during the probation period, expiration of the term of a fixed-term contract, resignation of the employee accepted by the University, abandonment of position, dismissal according to the labor law, death, retirement or health impairment that ends employment as specified by the social insurance law. A contract may also be terminated due to job redundancy or poor performance provided that the requirements of the labor law are adhered to.
The contract may be canceled due to the unsuitability of an employee for the position within the three-month probation period with no prior notice, indemnity or compensation.
Expiration of Contract
Fixed-term and project appointments expire automatically on the date specified in the contract or at the completion of the specified job or task. Project appointments also cease upon the depletion of funds. Secondment appointments expire at the end of their term, but they may also be terminated within their validity period if necessary, provided that written notice is forwarded in advance to the concerned parties involved.
An employee may resign his or her position at the University by providing notice in writing. The notice period is 60 days where the service period is less than five years and 90 days where the service period exceeds that.
Dismissing a staff member is a serious action and should be considered thoroughly before being applied. It should be discussed with the Office of Human Resources in order that the employee’s file be reviewed before proceeding with the case. AUC follows the Egyptian law with regards to the termination of a contract.
Dismissal of an Egyptian national is to be undertaken following the relevant provisions in the Egyptian labor law. An employee may be dismissed if absent for more than 10 consecutive days or 20 intermittent days within a period of one year without an acceptable reason, provided that a written warning has been given halfway through the period of absenteeism. Dismissal can also take place when certain grave violations of the AUC rules and regulations are committed by the employee. (Refer to item 08.02.00 in Chapter VIII: Serious Offences for Which Dismissal Can Take Place by emailing hr.aucegypt.edu for examples of what constitutes grave violations)
Egyptian law allows the employer to terminate a contract due to redundancy provided that the conditions and procedures prescribed by the labor law are followed. A contract can be also terminated due to poor performance if the employee fails to discharge his/her responsibilities in a satisfactory manner.
Health Impairment Which Ends Employment
A contract may expire if the employee is found medically unfit to meet the physical demands required of his or her position at the University and if no other appropriate position is available. This process is undertaken through the medical committee of the Ministry of Health in accordance with the provisions of the social insurance law.
A work contract automatically ends with the death of an employee.
University policies governing retirement state that non-faculty member employees retire at the age of 60. Where employees are subject to specific laws and regulations, the terms and conditions of their contract with regard to retirement will be applied. In the case of a person retiring at the age of 60 during a specific month, the contract is extended till the last day of that month. For example, if someone is retiring on May 10, his/her contract is extended until May 30. This applies to staff members covered under social insurance.
The University may elect to extend the employment of its personnel beyond the age of 60 if their services are especially required for a specific period of time. This is subject to presenting justification and senior management approval. No extension of service at the University beyond the age of 65 is allowed except with the approval of the Board of Trustees.
Certificate of Service
A certificate of service will be issued at the end of an employee’s service to denote the length of service and the last position filled. Upon request by the employee, the certificate may also refer to the compensation and the reason for leaving the university. The Office of Human Resources is responsible for issuing this certificate as required.
Handling of Documents
Upon completion of all documents and presenting the signed forms to the human resources office as required by the University, the employee will receive all official documents at the end of the contract or employment period. The employee may be requested to be present for an exit interview with the human resources office. Documents not claimed nor received within two years of leaving the University will be discarded. Employees’ files are archived for at least one year after end of employment.