Educational Benefits for Dependents

Eligibility, Coverage Period and Tuition Benefits

 

General Provisions

In order to make use of the educational benefit, an employee must inform his/her director of the intention to pursue the studies covering him/herself and or his/her dependents in the budget planning matrix on a yearly basis.

 

Definition of a Dependent 

A dependent is a child who has not reached 24 years old at the time of entry to undergraduate studies or 28 years old at the time of entry into master's programs, the School of Continuing Education (SCE), School of Business Executive Education, Engineering and Science Services or equivalent courses.  A spouse or step/adopted child can also qualify provided that the step/adopted child is part of the household of the employee here in Cairo and is treated as another child of the marriage. 

 

Number of Dependents Entitled to the Academic Studies Benefit

For personnel hired on or after March 1, 2007, a maximum of a spouse and two children will be covered by educational benefits (including partial subsidy) for academic studies where a maximum of only two children are permitted to attend either undergraduate or graduate programs using the academic studies benefit. For non-academic studies and for those hired before this date, the number of dependents is not limited.

 

Application for Education

Admission to academic programs is given to dependents of full-time employees hired before March 1, 2007 who meet all admission requirements at the minimum required average. The dependents for those hired on or after March 1, 2007, are admitted at a minimum score of 5 percent below the required cutoff average at the admission time. 

The applicant must be successfully placed (via the IELTS or TOEFL) into an AUC English level. Qualified dependents will be awarded the appropriate level of subsidies.

 

Eligibility for Dependents of Regular Full-Time Employees

Eligible dependents of full-time regular employees meeting admission requirements will be qualified for either partial or full scholarships for academic courses (excluding PhD and EMBA programs) taken at the University depending upon the employee’s length of service as follows:

1. One year of service: Dependents of full-time regular employees who have completed or will complete one year of service during the applied for semester are eligible to take two non-academic courses, free of charge at the School of Continuing Education scheduled programs, School of Business Executive Education or Engineering and Science Services (excluding junior programs and camps, Advanced Management Program (AMP) certificate, and courses with training nature). Cost shall not exceed the equivalent of 7.5 percent of the undergraduate full-tuition fee per semester. No subsidies are extended to academic courses whether for undergraduate or graduate studies. Dependents who are enrolled in academic certificate programs are permitted to register in a non-academic program, provided that the applicant is not registered under any academic course(s) during the semester he/she is applying for. Educational benefits are extended for courses under contract with a third party, or where a third party is paid to deliver the course. Additionally, benefits are extended to cover only the portion of the fees of the course which is delivered totally by the University or where part of the fees is paid directly to the University respectively.

2. More than one year and less than five years service:  The School of Continuing Education, the School of Business Executive Education and Engineering and Science Services programs (excluding junior programs and camps, AMP certificate, and courses with training nature) are available as per item 1 under this section Eligibility for Dependents or Regular Full-Time Employees. For undergraduate study, a partial subsidy is extended to a maximum of two children if the employee was hired on or after March 1, 2007. Please refer to item titled, Number of Dependents Entitled to the Academic Studies Benefit. In this case, a reduction of 15 percent of the full tuition fee is given only for undergraduate study. No subsidy is extended for graduate studies. A dependent enjoying a partial subsidy cannot take other additional courses, free of charge, in the School of Continuing Education, the School of Business Executive Education or Engineering and Science Services.

3. Five years service or more: The School of Continuing Education, the School of Business Executive Education and Engineering and Science Services' courses (excluding junior programs and camps, AMP certificate, and courses with training nature) are available as per item 1 under this section, Eligibility for Dependents or Regular Full-Time Employees. The dependent of a full-time regular employee hired before March 1, 2007 receives a full tuition scholarship whether in undergraduate or graduate studies (excluding PhD and EMBA programs). Dependents of employees hired on or after March 1, 2007 are entitled to a full tuition scholarship at either undergraduate or graduate studies (excluding PhD and EMBA programs), but not at both. In addition, the benefit is extended to a spouse and two children maximum. A dependent enjoying a full scholarship in academic studies whether undergraduate or graduate cannot take other additional courses free of charge in the School of Continuing Education, the School of Business Executive Education or Engineering and Science Services. Dependents who are enrolled in academic certificate programs are permitted to register in a non-academic program, provided that the applicant is not registered under any academic course(s) during the semester he/she is applying for. Educational benefits are extended for courses under contract with a third party, or where a third party is paid to deliver the course. Additionally, benefits are extended to cover only the portion of the fees of the course which is delivered totally by the University or where part of the fees is paid directly to the University respectively.

 

Eligibility for Dependents of Full-Time Project Employees (Under Revision)

 

Period of Coverage 

A dependent registered for undergraduate or graduate studies shall remain eligible to receive the benefit for seven years from the date of first registration. No time limit for the School of Continuing Education, the School of Business Executive Education or Engineering and Science Services courses or equivalent is required.

Tuition Benefits for Job Sharing Positions

For the employee: After one year of service, the jobholder is entitled to one academic course per semester. For non-academic study, the employee is entitled to one course free of charge at SCE scheduled programs, Executive Education/School of Business, or Engineering & Science Services (excluding AMP certificate and courses with training nature), provided that cost per semester would not exceed the equivalent of 3.75 percent of the full undergraduate tuition fees per semester. Where the cost exceeds this limit, coverage is denied. For those hired on or after March 1, 2007, no additional course(s) may be taken, even if the employee is ready to bear the cost.

For dependents: For spouse and children (as defined by the University policy) the educational benefits are as follows:

  1. After one year of service on a regular basis to the University, a dependent is entitled to one course free of charge at the School of Continuing Education, the School of Business Executive Education or Engineering Science Services studies (with the exclusion of junior programs and camps, AMP certificate and courses with training nature), provided they meet admission requirements, provided that the cost does not exceed the equivalent of 3.75 percent of the full undergraduate tuition fees per semester. Where the cost exceeds this limit, coverage is denied. 
  2. After five years of service on a regular basis at the University, a dependent is entitled to a partial scholarship at a 50 percent discount for academic study. If hired before March 1, 2007, entitlement extends to both graduate and undergraduate studies. For employees hired on or after March 1, 2007, the benefits are limited to two dependents only, at either graduate or undergraduate studies, but not both. Entitlement for non-academic studies at the School of Continuing Education, the School of Business Executive Education or Engineering and Science Services remains the same, as mentioned before.
  3. After 10 years service on a regular basis at the University, a dependent is entitled to a full scholarship for academic and non-academic study at the School of Continuing Education, the School of Business Executive Education or Engineering and Science Services as per bullet three of item titled, Eligibility for Dependents of Regular Full-Time Employees. If hired before March 1, 2007, entitlement extends to both graduate and undergraduate studies. For employees hired on or after March 1, 2007, the benefit is limited to two dependents only, at either graduate or undergraduate studies, but not both. 
  4. In case of retirement of an employee after 10 years of service on a regular basis, a dependent is still entitled to the educational benefits as cited in the above item b, provided that the benefiting dependent was born from a marriage that took place before the employee’s retirement from the University.
  5. In case of the death of an employee after five years of regular service, a dependent is still entitled to the educational benefits as cited above, provided that the benefiting dependent was born from a marriage that took place before the employee’s retirement from the University.

 

Expected Behavior of Dependents of Employees Enrolled as Students 

The dependent will acknowledge and adhere to all University policies pertaining to students as stipulated in the various publications such as academic integrity, proper student conduct and dress code. Violations to any of these policies will subject the dependent to disciplinary action, including the withdrawal of subsidies or expulsion in more grave situations.

 

Special Considerations for Senior Administrators, Relocated employees and Previous Full-Time Service 

The service requirement is waived for the dependents of full-time regular relocated employees or senior administrators with no ceiling per course per semester. In this case, the dependents of both categories of employees are eligible immediately for the full subsidy.

This policy is only applicable to Senior Management and relocated hires employed prior to April 1,2017. Effective April 1, 2017, Senior Management and Relocated Hires contractual terms of employment are as per their individual contracts.

For a regular full-time employee with a previous service record whether on a project or regular basis, all the years of full time would be counted toward his or her qualification for the educational privilege for the dependent(s).

 

Regulations for Dependents of Employees 

  1. Leave Without Pay: Employees who go on leave without pay during an academic semester will continue to enjoy the educational benefits granted to them and their dependents, provided that the leave taken does not exceed a grace period of six months. If the leave extends beyond this period, the education privilege will cease at the end of the semester, through which the grace period ends, as mentioned in chapter three, "Attendance, Holidays and Leaves." 
  2. End of Service: The subsidy provided by the educational privilege stops automatically at the end of the semester within which employment is terminated for any cause except for death or retirement where the benefit might be extended under certain conditions as cited below. 
  3. Retirement: In the case of retirement of a full-time regular employee (whether regular or project based), the educational privileges are extended to the dependents, provided the following conditions are met:
    1. The employee has served the University for a minimum period of 10 years on a regular full-time basis.
    2. The benefiting dependent was born from a marriage that took place before the employee’s retirement. 
  4. Death: In case of death of a full-time regular employee (whether regular or project basis), the educational privilege is extended to the dependents within the same conditions governing the provision of educational benefit for full-time regular employees and their dependents as applicable.
  5. Coverage: The educational benefit for eligible employees and their dependents covers application, fees for readmission, placement, graduation and other student services such as transcripts. It excludes books and other expenses. 
  6. Application Timing: Applications to benefit for such an educational privilege should be presented in advance before the start of the semester to the Human Resources Office to be stamped and then forwarded to the Student Financial Affairs Office to finalize the registration process. When the applicant is not eligible for either subsidy or a full scholarship the application will be rejected. In case of the continuation in an academic program with no change in educational or employment status, no re-filling of application is required per every semester till receiving the certificate, within the terms governing the provision of such educational benefit.
  7. Attendance and absentisim: Failure to meet the absenteeism requirement(s) by the University after the drop/add period, whether for an employee or a dependent, shall cause the withdrawal of the educational benefit and henceforth the University requests the employee to pay the full tuition fee for the corresponding course, unless a petition is submitted and approved by the Office of Human Resources, indicating a strong, justified reason for such absenteeism, proved with relevant documents.
  8. Bus Service: Dependents of employees who are part of the AUC educational benefits program is waived from the university bus fees for job levels from 1 to 7

Failure to meet the absenteeism requirement(s) by the University after the drop/add period, whether for an employee or a dependent, shall cause the withdrawal of the educational benefit and henceforth the University requests the employee to pay the full tuition fee for the corresponding course, unless a petition is submitted and approved by the Office of Human Resources, indicating a strong, justified reason for such absenteeism, proved with relevant documents.