Administrative and Financial Officer, Law and Society Research Unit (LSRU) (Grant Position)

Reports to: Managing Director, Law and Society Research Unit (LSRU)

Purpose: The administrative and financial officer supports in the implementation of program activities and acts as a liaison between the unit, various AUC departments, and external partners.

Principal Accountabilities

Manage LSRU financial transactions:

  • Process day-to-day financial transactions, purchase requisitions, external services contracts in line with allocated budget, donor guidelines and AUC policies and regulations
  • Secure and maintain necessary approvals and documentation for all financial and administrative functions
  • Review and reconciliation of quarterly and annual grants financial reports
  • Prepare budget transfer and annual budget roll-over requests
  • Manage payments for LSRU full and part-time employees
  • Manage the logistics and payments for LSRU activities
  • Create budget documents and follow up with budget implementation for LSRU grants under the supervision of the managing director, and in coordination with the Office of Sponsored Programs and Grants Accounting Office.

Administrative functions:

  • Maintain files for grants narrative proposals and budgets, regular financial and narrative reports
  • Initiate contracts for LSRU consultants, and liaise with AUC's legal department for the initiation of contracts for full-time employees and service providers, under the supervision of the managing director
  • Book-keeping in hard and soft copies of supply receipts, reimbursement, and maintenance of office equipment, furniture, supplies
  • Maintain files for formal agreements, Memorandums of Understanding
  • Oversee office clerk management of inventory, maintenance, and office supplies
  • Manage all arrangements for the faculty director and managing director meetings with the Offices of the Provost, Dean, Grants Office, Legal Affairs, Office of Sponsored Programs and other entities, providing all necessary logistical needs as assigned

Requirements:

Minimum Education Requirement: Bachelor’s degree in a relevant discipline

Experience: Four to five years of relevant experience

Skills:

  • Financial reporting and budgeting
  • Organizational and time management skills
  • Ability to communicate widely and professionally with the University administration, staff and faculty
  • Excellent command of English and Arabic, both oral and written
  • Good working knowledge of SAP
  • Excellent interpersonal and communication skills
  • Ability to work independently and as part of a team
  • Proficient in computer use especially Microsoft applications

 

The position is open until January 13, 2019

 

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted. If interested, please send an updated and detailed resume to hr4@aucegypt.edu, stating “Administrative and Financial Officer, Law and Society Research Unit” in the subject line.

 

“We thank all individuals who have expressed interest in working at The American University in Cairo.”