Administrative Affairs Assistant, Department of Chemistry (10001117)

Reports to: Executive Assistant to Chair

Purpose: The jobholder is responsible for providing administrative and financial support  to ensure that services are provided in an effective and efficient manner.

Principal Accountabilities: 

  • Access SAP operations
  • Prepare a list of all items for annual inventory
  • Responsible for department’s physical and capital equipment inventory
  • Responsible for department’s budget under the supervision of the executive assistant to chair
  • Handle teaching assistants’ load and schedule their office hours and meetings
  • Request every semester’s textbook orders and separate book requests
  • Handle all issues related to the exemption exam and record the results every semester
  • Responsible for any access requests or books related to the library
  • Create and maintain appropriate filing system and process all the departmental print shop job orders
  • Access the Banner System for registration and print the class lists
  • Responsible for tracking the transfer credit system and recording the final result
  • Handle all field trips through semester and coordinate reservations with the travel office
  • Handle the daily office work, such as handling AUC ID and activation requests and Audio Visual equipment reservation with CTMS
  • Responsible for reservation of halls and rooms for all faculty members and TAs
  • Coordinate the departmental events in terms of the following: Organizing food catering, organizing transportation (air tickets and cars), organizing hotel reservations, distributing invitation letters, design name tags and labels, and halls reservation
  • Perform all other duties assigned by the executive assistant to chair


Minimum education requirement: Bachelor’s degree

Experience: Minimum three to five years of experience in a relevant function



  • Excellent written and spoken English 
  • Excellent knowledge of Computer skills (Microsoft office)
  • Hands on the SAP budget system Ability to work independently and take initiative
  • Results-oriented and able to work effectively within a team
  • Excellent organization, planning and administrative skills


Position is open until September 27, 2018


Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted. If interested, please send an updated and detailed resume to, stating “10001117 Administrative Affairs Assistant” in the subject line. 


“We thank all individuals who have expressed interest in working at The American University in Cairo.”