Director, Finance and Administration

Reports to: Chief of Party

Purpose: Provide financial and administrative leadership, guidance, and support to the University Centers for Career Development (UCCD) project. Responsible for operational oversight and streamlining of all administrative and financial functions within the UCCD project, including managing and monitoring of multi-million USAID budget, ensuring compliance with and effective implementation of USAID's and AUC's policies, rules and regulations for the effective use of funds. Lead and supervise two finance and administration officers.

Principal Accountabilities: 

Financial Management

  • Manage the 20 million dollars UCCD project budget in line with the set financial work cycle, exercising effective financial control methods in alignment with the principal investigator
  • Prepare project budget and budget modifications as needed, and review existing budgets and adjust them according to changing needs
  • Oversee and lead annual budgeting and planning process; administer and review all financial plans and budgets; monitor progress and changes
  • Review yearly and quarterly financial reports in conjunction with the grants officer and the Office of Sponsored Programs and report on variations against the budget promptly
  • Review quarterly accrual reports and prepare annual projected expenses and other needed reports by USAID
  • Ensure compliance of accounting and budget-monitoring activities with USAID's and AUC's regulations, policies and procedures
  • Liaise with AUC's offices of sponsored programs, grant accounting services, supply chain, and others, as needed in addition to public university UCCDs and partner organizations concerning relevant administrative and financial functions of the project
  • Support internal and external auditors and provide them with required documentation and financial information; ensure implementation of auditor's recommendations
  • Conduct close-out procedures of the UCCD project and disposition of inventory

Administrative Functions

  • Lead the project's administrative, procurement and human resources-related functions of the project, providing support and guidance to the project team
  • Oversee project team travel logistics, ensuring alignment with AUC's and donor's guidelines
  • Develop an operational manual for the project outlining a system for project documentation, and the policies and procedures regulating the administrative and financial functions within the project in line with the grant terms and AUC's policies and procedures, and in alignment with the chief of party (CoP)
  • Communicate donor regulations to the project team and ensure alignment of project activities with those regulations
  • Ensure proper documentation of UCCD financial reports, staff leaves and other evidence related to the project for audit purposes
  • Provide guidance and oversee the performance of two finance and administration officers, ensuring receipt of appropriate training as necessary
  • Work with multiple project stakeholders to organize an end-of-program ceremony

Requirements:

Minimum Education Requirement:  

  • BA or BSc is required 
  • MA in a related field is an asset

Experience:

  • Minimum of ten years of experience in grants administration and financial management is required
  • Prior experience in grants accounting, budget monitoring and financial reporting in a USAID funded project is preferred
  • Skilled in collecting and analyzing data

Skills:

  • Excellent command of spoken and written English and Arabic
  • Good attention to details with excellent follow up skills
  • Time management and multi-tasking
  • Ability to work independently, take the initiative, and exercise budget monitoring
  • Good communications and interpersonal skills
  • Ability to establish/maintain effective working relationships with project constituents
  • Ability to work under pressure and meet deadlines
  • Results-oriented and able to work effectively within a team
  • Excellent organization, planning, and administrative skills
  • Good analytical and problem-solving skills
  • Good computer skills (Microsoft Word, Excel and PowerPoint)
  • Good working knowledge of SAP
  • Mobile and willing to travel within Egypt

 

The position is open until March 11, 2020

 

Placement is based on the candidate's experience and skills. Only candidates who make it to the shortlist will be contacted.

If interested, send an updated and detailed resume to Director of Finance and Administration, stating “Cheif of Party” in the subject line.

 

"We thank all individuals who have expressed interest in working at The American University in Cairo."