HR Business Partner- Grants, Office of Human Resources (Grant Position) - 50032237

Reports to: Director, HR Business Partner- Grants, Office of Human Resources

Purpose: Under the general supervision of the Director, HR Business Partner- Grants, the jobholder will assist in the implementation of all HR functions such as staff affairs, talent management, compensation and benefits for externally funded staff. The jobholder will also assist in the grant administration process and support Principal Investigators in managing external projects/grants.

Principal Accountabilities:

  • Creates organization structures that meets the need of new grants, in agreement with the Director, HR Business Partner- Grants and Principle Investigators (PIs)

  • Develops new job descriptions, assesses them and assigns job levels in collaboration with the Director, HR Business Partner- Grants

  • Proposes position titles and reporting lines, if need be, based on the information provided in the grants’ award summaries and PIs

  • Handles the HR process for grant-recruitment; through posting announcements; screening resumes; interviewing candidates; making selection decision with the PIs; and preparing the necessary recruitment paperwork to finalize appointment and securing approvals

  • Ensures the delivery and compliance of the externally-funded staff’s Performance Appraisal within the set time-frame and boundaries

  • Responsible for hiring procedures (i.e. issue contracts, prepare employees personal files, documentation related to end of probation period and contract period for renewals, resignation, leaves, monthly overtime, exit clearance form …etc.)

  • Reviews, processes and assesses service level agreements requested by PIs

  • Assesses and implements compensation requests (i.e. promotions, re-classifications, transfers, merit increments, salary recommendations and others) in collaboration with Director, HR Business Partner- Grants, to ensure that internal equity, consistency and integrity are maintained as well as availability of fund and alignment with Grant’s award summary

  • Handles benefits programs (pension plans, schooling loan, medical coverage, life insurance coverage) for externally-funded staff and informs PIs of benefits costs and programs

  • Responds to any inquiries arising around HR processes for externally-funded staff regarding equal employment opportunities, performance appraisals, staff relations, compensation, and employee benefits and providing advice on policies and guidelines

  • Maintains and updates SAP Organization Management Module with any necessary data related to any changes in:

Organizational Structure: creation of new organization unit(s) and new position(s), status of position (vacant, eliminated, frozen, released, filled and others) and position’s relationships

Staff: hiring, LWOP, contract renewal, salary charges, salary increases, internal transfer, pension plan, medical deductions and others

  • Prepares necessary reports and analysis related to each grant as per request

  • Responsible to issue all required official HR letters (loan letter, HR letters for embassies or other parties and others

  • Perform other related duties as assigned


Minimum Education Requirements:

Bachelor degree in Business Administration or a related field

HR certification (HR diploma or CPHRC) is an asset


  • Minimum eight years of experience, with at least five years in in a multi-cultural environment with particular emphasis on HR functions

  • Experience in developing job descriptions, creating organization structures and compensation within an education industry is an asset

  • Familiarity and experience with the grant cycle and operations is a plus


  • Excellent communication, interpersonal, organizational and time management skills

  • Ability to work effectively in a diverse community

  • Strong attention to details and the ability to prioritize while handling pressure

  • Excellent knowledge of English and Arabic, both written and spoken

  • Computer literate, including demonstrated proficiency in MS Office, Org Plus and SAP is an asset


Position is open until January 16, 2020


Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted. If interested, please send an updated and detailed resume to, stating50032237 HR Business Partner- Grants, Office of Human Resourcesin the subject line.


“We thank all individuals who have expressed interest in working at the American University in Cairo”.