Frequently Asked Questions

Frequently Asked Questions: Undergraduate Exchange and Study Abroad Program

Requirements and Application Process
Application Screening and Selection
Host university application
Course Transfer and Evaluation
Financial Matters
General Questions

 

Requirements and Application Process:

I am interested in studying abroad. When should I begin the application process?

Students should begin the application process at least two semesters before their intended date of travel. For example, if you want to study overseas in the fall semester or for an entire academic year, you should start the application process at the beginning of the previous fall.  In case you plan to study abroad in the spring semester, you should start the application process during the previous spring semester.

What is the difference between Exchange and Study Abroad?

International Programs Office (IPO) offers both Exchange and Study Abroad opportunities at more than 60 partner institutions.  If you are selected for an exchange opportunity, you would pay your AUC tuition fees for the duration of your exchange program, and your AUC financial aid & most scholarships would apply. If you travel on a study abroad basis, you pay host university tuition fees for the duration of your program, where your AUC financial aid & scholarships will NOT apply.

How long can I study abroad?

You can study abroad for a semester or a year based on the program type.

Can I take my last semester abroad?

No, you have to spend your last semester at AUC.

I am not declared yet, can I still apply?

No you can’t. To apply, you have to be declared by the semester you are applying in, or your declaration result should be out before AUC online application deadline. 

I am taking my last RHET course at the semester I am applying to, can I still apply?

Yes, you can apply. It will show on your unofficial transcript that you are already enrolled in the course.

How can I apply to the program?

You have to complete AUC online application, and submit it along with the required documents mentioned in the application to IPO before the designated deadline. Incomplete applications will not be processed.

Which universities can I apply to?

The list of universities is updated every semester on IPO website, so you have to check the website click here to know available universities, terms of stay, and available slots. 

How many universities should I add while completing my AUC online application?

You can add up to three exchange universities, and up to two study abroad universities (if you are willing to take the study abroad option). You can only choose from the list in the application, if a university is not in the list, this means that there are no available slots at such university.

Do I have to add both the exchange and study abroad university choices while completing my AUC application?

No, you can only put the list of universities you are interested in, so if you are only interested in exchange opportunities, you don’t have to list the study abroad university choices, and vice versa.

How can I choose the host university?

First, you have to check the comment column on the IPO website list to make sure that your major is not restricted at the host university. 

Second, you have to make sure that your major is available and strong at the host university website.  You can refer to your academic adviser for such information

Can I travel to a non- affiliate university? Will IPO help me out with the procedures?

Yes, you can travel to a non-affiliate university, but it will be on study-abroad basis not exchange basis.  IPO will not support any applications to non-affiliate universities. Furthermore, IPO will not support applications to partner universities that do not go through IPO application process.

What if I miss the AUC application deadline?

There are two application cycles, one at the beginning of the fall semester and the other one at the beginning of the spring semester, so if you miss the fall cycle deadline, you can apply to the spring cycle.

 

Application Screening and Selection:

How can I know that my application got accepted?

Once your application goes through eligibility screening for GPA, a complete application and a general evaluation of your resume and personal statement, after passing these two stages, IPO will send you the first acceptance email with your interview time.

Who will interview me?

The interviewing panel comprises a faculty member from your school and a staff member from IPO. 

How will the interview panel evaluate me?

The panel will evaluate your academic performance, your extracurricular activities, your resume, and your work experience/internships.

How do I know that I passed the interview?

You will receive a final acceptance email from IPO that includes your awarded program and university.

Can I change my awarded program and university?

No, you can’t. Placements are final and are based on the panel decision.

After acceptance, what are the next steps?

You will be invited to the Post Nomination Orientation (PNO), this session is mandatory. Information about the time and the date of the session will be sent to you in the final acceptance email.  Failure to attend the PNO will result in reviewing your nomination.

What if I got accepted but I couldn't’t travel, can I withdraw?

Yes, you have a chance to withdraw only before completing the host university application. If you decline the Exchange/Study Abroad opportunity after completing the host university application, you cannot apply to any exchange/study abroad program administered by IPO during the next academic year. You may request exemption from this rule if you had declined due to force majeure. While you must provide proof of the emergency situation that hindered your travel abroad, the decision to give you an exemption from this rule is at the discretion of IPO.

I applied but I got rejected, can I apply next semester?

Yes, you can apply to the next cycle given that you will not be spending your last semester abroad.

 

Host University Application:

When am I supposed to start completing the host university application?

First, IPO will have to nominate you to the host university, and then you will receive an email from IPO with the host university application and guidelines to follow.

Who will help me out with the host university application?

IPO will help you with the host university application and throughout the process

Can I contact the host university directly?

No, you can’t. All your inquiries should go through IPO.

 

Course Transfer and Evaluation:

How many courses should I take while I am abroad?

If you are on exchange basis, you have to take a number of courses equivalent to 15 credit hours. Please be aware that if you take less credit hours abroad, you are going to pay for 15 credit hours at AUC. If you are on study abroad basis, you have to be a full time student in order to be eligible for the student visa.

What courses should I take abroad?

You have to check your four-year plan, discuss your study abroad with your academic advisor and then decide on the courses.

How can I make sure that the courses will be equivalent to AUC courses?

First, you have to check and read carefully the Registrar guideline on the Registrar page and then take an appointment with the Registrar Transfer Unit to work with you on the course equivalency.

If the courses I am interested in taking abroad are on the Transfer Credit Equivalency Tool (TCE), do I still need to go to the Registrar Office?

Yes, you have to. It is a must to go to the Registrar Transfer Unit to make sure that the courses will be transferred.

If the courses I am interested in taking are not on the TCE, does this mean that I can’t take this courses?

No, you just need to go to the Registrar Office to make sure that the course will be transferred back to AUC. The TCE doesn’t have all courses that all host universities offer.

My awarded university is not on the TCE, does that mean that I can’t go there?

No, the TCE doesn't’t include all our partner universities, so you have to schedule an appointment with the Registrar Transfer Unit to check credit transferability.

 

Financial Matters:

Can I still benefit from my financial aid or scholarship on my exchange semester?

 Yes, you can.

Can I still benefit from my financial aid or scholarship on my study abroad semester? 

No, you can’t.

I am on an exchange program, how can I pay my tuition fees and when?

You will receive an email from IPO alerting you to pay your AUC tuition fees at AUC. Payment should be made as a whole, as it can't be divided into installments.

I am on the study abroad program, how can I pay my tuition fees and when?

You will pay your tuition fees to the host institutions by their designated deadline.

 

General Questions:

If I had traveled before under the auspices of the exchange/study-abroad program, can I apply to travel again?

No you can’t.

Where will I live abroad?

Most programs offer choices for living arrangements. These include dormitories, apartments and/or living with a host family. You can find out which types of living arrangements are offered by searching in the program brochure or looking online at the program website.  In practice, most students live in dormitories. This simplifies your adjustment to a foreign country, meaning that you do not have to worry about arranging apartment leases and helping you meet potential friends.

If I face problems at the host university, whom shall I contact?

You should go to the host university international office. You can still contact IPO.

Can you help me out with issuing the visa?

IPO can provide you with a visa support letter if needed. However, it is the student's responsibility to issue the visa and provide the embassy with all of the required documents.

What sorts of vaccinations are required for living abroad?

This varies according to your destination. For additional information about vaccinations and immunization requirements for specific countries, click here.  Additional information will be provided by each host university for more specific health requirements.