Administrative Assistant, Office of Security (10001269)

Reports to: Senior Manager, Investigation and Internal Patrol

Purpose: The job holder is responsible for providing administrative support to ensure efficient operation of the office. He/she will support the security office through a variety of tasks related to organization and communication ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.

Principal Accountabilities: 

  • Administer and manage all office administrative work, draft, type, photocopy all required documents and answer routine correspondences
  • Receive, classify and distribute mail
  • Receive phone calls, answer or direct them to appropriate channels
  • Organize, maintain and update the department’s files including office confidential documents
  • Responsible for the senior manger’s calendar of meetings and appointments 
  • Determine the nature of each meeting or appointment and ensure materials and support data are provided 
  • Provide meeting support for other staff as necessary
  • Professionally translating documents and reports from/to English/Arabic
  • Review, follow up and proceed reservations for supplies and stationery materials
  • Handle overtime for security guards including official hours and other cost center
  • Create fund reservation, purchase requisitions and general payments for invoices
  • Responsible for maintaining on SAP and attendance records and related forms including emergency, sick and annual leave for managerial level and administrative staff
  • Assist in processing security staff contract renewals, reclassification and adjustment forms and updating reporting line
  • Handle staff and external scholarships
  • Handle printing requests including required approval from the Office of Advancement and Communications
  • Assist in tasks related to commencement events
  • Coordinate activities with different AUC offices
  • Support office business needs and projects as needed
  • Carry out any additional assignments as instructed by the security director

Requirements:

Minimum Education Requirements: BA or BSc degree in business or business-related discipline is required.

Experience: Minimum of six years in a related field is required.

Skills:

  • Ability to maintain high confidentiality, operate individually and as a member of a team
  • Must be able to multi-task, meet deadlines and work well under pressure in a fast-paced environment
  • Good command of English, written/spoken. Fluent in Arabic
  • Good communication/interpersonal skills
  • Strong organizational skills/ detailed oriented
  • Strong aptitude for technology
  • Ability to design reports and other communication materials
  • Skills in Microsoft Office, Excel, and PowerPoint
  • Knowledge of SAP is an asset

Working Condition:

  • Availability on emergency calls

 

This position is open until August 22, 2019

 

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted. If interested, please send an updated and detailed resume to hr1@aucegypt.edu, stating “10001269 Administrative Assistant, Office of Securityin the subject line.

 

“We thank all individuals who have expressed interest in working at The American University in Cairo.”