Officer, Administrative Affairs, Registrar (50031356)

Reports to: University Registrar

Purpose: The job holder is responsible for managing all financial and administrative aspects related to the daily operation of the office, serving as a primary point of contact in related matters to internal and external constituencies.

Principal Accountabilities:

Financial Duties:

  • Develop the entire annual office budget and process the budget planning process from initiation through completion; including forecasting and procurement needs
  • Manage all funding and financial planning aspects
  • Monitor and track the budget expenses monthly/daily basis
  • Manage petty cash expenses and reimbursement
  • Oversee all financial tracking of transactions and its implementation and implications
  • Handle SAP fund reservations and purchase requisitions
  • Prepare financial and budget reports as needed

Administrative Duties:

  • Responsible for all logistical tasks of organizing/scheduling meetings for the University Registrar (UR), contacting participants and recording the minutes.
  • Handle the UR calendar, handle telephone communications, draft documents, memo/reports that deal with administrative issue/inquiry
  • Act as a liaison between the HR and the department to track and maintain attendance, overtime and leave records
  • Handle travel arrangements: conference/professional development registration and hotel bookings
  • Receive daily internal office mail and distribute to the appropriate staff member for action
  • Maintain UR correspondence and filing system to ensure easy retrieval of documents
  • Interface with other units and assist in collecting information for internal and external stakeholders, as directed by the UR
  • Management of office capital/assets inventory records, physical verification /disposal of assets
  • Oversee maintenance of equipment and contracts and preparation of IT equipment annual assessment for annual procurement
  • Monitor the office supplies/stationary stock and process supply store orders accordingly
  • Handle the Work Study program logistics: recruitment and evaluation of student workers
  • Provide administrative support, as needed, to the Registrar team members
  • Perform any other related tasks as assigned

Requirements:

Minimum Education Requirement: University degree is required

Experience: A minimum of seven to nine years of relevant experience preferably within an institution of higher education

Skills:

  • Strong administrative and coordinating skills
  • Well organized and committed to deadlines
  • Ability to work under pressure and multi-tasking
  • High level of confidentiality and discretion
  • Strong computer skills with Microsoft Office Word, Excel, PowerPoint
  • Budget planning experience and knowledge of Banner and SAP is an asset
  • Strong language skills, oral and written, in Arabic and English

 

This position is open until April 24, 2019

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted. If interested, please send an updated and detailed resume to hr2@aucegypt.edu, stating “50031356 Officer, Administrative Affairsin the subject line.

 

“We thank all individuals who have expressed interest in working at The American University in Cairo.”