Senior Specialist, HR Operations, Human Resources

Reports to: Director, Grant HR Operations, Human Resources

Purpose: The job holder will assist in the implementation of all HR functions for the grants operation under the supervision of the grants manager, such as staff affairs, talent management, compensation and benefits for externally funded positions. The jobholder will also assist in the grant administration process and support Principal Investigators in managing external projects/grants.


Principal Accountabilities:

  • Assists in the HR process for grant-recruitment by consistently:

  1. Posting vacancy announcements
  2. Screening resumes
  3. Shortlisting candidates
  4. Conducting Interviews
  5. Making selection decision with the Principal Investigators (PIs)
  6. Preparing the necessary recruitment paperwork to finalize appointment and securing approvals
  7. Assist in completing the hiring process by helping in the issuing of the contract and preparing the employees personal file
  8. Responsible for the documentation process of the grants operation as the end of probation period and contract renewals, resignation, leaves, monthly overtime, exit clearance form and others
  • Assists in the implementation of staffing requests:

  1. Opening of a new vacancy
  2. Promotion
  3. Transfer
  4. Position reclassification
  5. Salary increase and salary recommendations
  6. Additional compensations
  7. Ensuring internal equity, consistency and integrity as well as availability of fund in alignment with Grant’s award summary
  • Assist in the operations of the benefits programs to externally-funded staff including the pension plans, schooling loan, medical coverage, life insurance coverage and scholarships that may be extended to dependents and communicates with the PIs the benefits costs and programs

  • Maintains and updates the SAP transactions for Organization Management Module with any necessary data related to any changes in:

  1. Organizational Structure: creation of new organization unit(s) and new position(s), status of position (vacant, eliminated, frozen, released, filled …etc.) and position’s relationships.
  2. Staff: hiring, LWOP, contract renewal, salary charges, salary increases, internal transfer, pension plan, medical deductions and others
  3. Create and maintain efficient filling system for all historical and current records
  4. Assists in the required reports and analysis preparation related to each grant as per requests
  5. Issues all required official HR letters for the grants operations as loan letter, HR letters for embassies or other parties and others

Performs other related duties as assigned


Minimum Education Requirements:  

  • Bachelor degree in Business Administration or a related field

  • HR certification (HR diploma or CPHRC) is an asset


  • Minimum five years of experience, with at least two years in a multi-cultural environment with particular emphasis on HR functions

  • Experience staffing/recruiting and compensation within an education industry is an asset

  • Familiarity and experience with the grant cycle and operations is a plus


  • Excellent communication, interpersonal, organizational and time management skills

  • Ability to work effectively in a diverse community

  • Attention to details and the ability to prioritize while handling pressure

  • Excellent knowledge of English and Arabic, both written and spoken

  • Computer literate, including demonstrated proficiency in MS Office, Org Plus and SAP is a plus


Position is open until January 16, 2020


 Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted. If interested, please send an updated and detailed resume to, stating  Senior Specialist, HR Operations, Human Resourcesin the subject line.


“We thank all individuals who have expressed interest in working at the American University in Cairo”.