Office Assistant, Institute of Global Health and Human Ecology

Reports to: Executive Assistant to Chair/Director

Purpose: Provide administrative and clerical services to the Institute of Global Health and Human Ecology.

Principal Accountabilities:

  • Compile and maintain office records and office activities
  • Photocopy and distribute confidential documents to different offices in the AUC New Cairo campus by hand
  • Assist with data entry tasks for assigned projects and draft simple routine memos
  • Opens and routes incoming phone calls, mail and prepares outgoing mail
  • Prepare office inventory
  • Assist in organizing office events such as honors assembly, diploma distribution ceremony, conferences
  • Responsible for petty cash
  • Report machine errors and follow up its maintenance (i.e. AC, telephone, equipment)
  • Deal with vendors for maintenance (plants, xerox machines)
  • List the needed stationery for the office use, report on a regular basis the level of inventory and recommend purchases
  • Run office-related duties
  • Set up meeting rooms for departmental meetings
  • Troubleshoot equipment malfunction
  • Supervise the cleaning of the department and guest hospitality
  • Assist with bi-monthly and annual department laboratory inventory, as assigned
  • Assist in the education workshop directed logistics
  • Perform any other and related duties as assigned

Requirements:

Minimum Education Requirement:  

  • University degree is required

Experience:

  •  Two to three years of experience

Skills:

  • Work under pressure
  • Teamwork
  • Familiar with English and Arabic languages (spoken and written)
  • Desire to work in a dynamic, fast-paced and entrepreneurial environment
  • Attention to detail and ability to meet deadlines efficiently
  • Strong communication and organizational skills

The position is open until March 2020

 

Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted.

If interested, follow the link below and apply:

Office Assistant, Institute of Global Health and Human Ecology

 

“We thank all individuals who have expressed interest in working at The American University in Cairo."