Officer, Faculty Affairs, Office of Human Resources (10001356)

Reports to: Senior Manager, Faculty Affairs

Purpose: The job holder is responsible for maintaining and updating accurate faculty records. Support different faculty affairs functions. In addition, perform a variety of moderately office duties, including creates, maintains, and produces accurate and up-to-date databases and prepares reports. Handles highly confidential data and documents.

Principal Accountabilities:

  • Collects all hiring documents for newly hired Faculty and checks that all required documents and forms is correctly filled
  • Prepares and maintains accurate filing and archiving of Faculty files according to their status (departments and employment status)
  • Maintains and updates electronic copy of personnel record systems including all employment-related information and documents
  • Maintains accurate update for all faculty members’ SAP records
  • Follows up on the social insurance process completion of newly hired staff
  • Processes and keeps records of national social insurance coverage and personnel transactions such as hires, leave without pay, transfers, and terminations
  • Sends and follows up on the termination of social insurance for all resignation cases
  • Traces the Secondment approvals and national social insurance deduction for all seconded faculty on a semester basis
  • Generates ad-hoc queries using SAP reporting tool
  • Produces monthly additional payment SAP reports and verifies SAP entries
  • Extracts and works on several SAP reports (Active faculty reports, Action Reports, dependents report)
  • Submits Faculty data reports by assembling, preparing, and analyzing data
  • Handles Travel Authorization Forms for the new and departed faculty
  • Creates Final departure and first Arrival trip numbers for all new or separated faculty members
  • Arranges the pickup to/from the airport for the new and departed faculty members and their dependents
  • Creates Fund reservations on SAP
  • Responsible for the issuance of the HR letters as requested
  • Follows up on all payments related to faculty with the controller’s office
  • Traces and follow up on faculty clearance forms and termination process
  • Provides administrative support in various HR activities to the faculty affairs department
  • Provides assistance on general HR queries and follow up actions, to ensure consistent and high-quality services are delivered to faculty members
  • Liaises with other internal units/departments on faculty related matters
  • Works on the adjunct faculty loads by checking and verifying data
  • Liaises with academic area departments to receive accurate load reports for all active adjunct faculty
  • Handles Scholarship approvals for all full-time faculty members and their dependents


Minimum Education Requirement:

  • Bachelor degree in Business Administration or any related field
  • HR Diploma is an asset

Experience: Minimum of eight years of experience.


  • Excellent command of English and Arabic Languages
  • Excellent computer skills: MS Word, Excel and PowerPoint
  • Working on known HCM system, preferably SAP system
  • Excellent communication, presentation and problem-solving skills
  • Initiative thinking, customer service oriented, analytical
  • Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s)
  • Ability to monitor and record personnel files and documentation in an organized manner
  • Must be able to prioritize and plan work activities to use time efficiently


This position is open until August 29, 2019


Placement is based on the candidate’s experience and skills. Only candidates who make it to the shortlist will be contacted. If interested, please send an updated and detailed resume to, stating 10001356 Officer Faculty Affairs“ in the subject line.


“We thank all individuals who have expressed interest in working at The American University in Cairo.”