Executive Director, Procurement Services (10001348 )
Reports to: Vice President for Finance and Human Resources
Purpose: The Executive Director of Procurement Services is the University's agent for acquiring all materials, services, supplies and equipment and provides leadership and direction through management of a comprehensive and coordinated program of procurement, inventory, and materials control activities including purchasing, property control, surplus property, receiving, risk management and insurance, and contract administration. The Executive Director is responsible for planning and directing the activities of the University's purchasing program to support University users and assesses and recommends procurement systems to facilitate efficiency and effectiveness, and develops policies and procedures to establish and maintain legal compliance, financial accountability, physical control and effective resource utilization for assigned programs. The Executive Director represents the University in negotiations or awarding contracts with authority to obligate physical and financial resources. The Executive Director provides leadership in instilling a culture of excellent customer service in the delivery of procurement services.
- Provides leadership and direction for the University regarding procurement/materials management by directing and managing a comprehensive and coordinated program of procurement, inventory, and materials control activities including purchasing, property control, surplus property, receiving, insurance and risk management, and contract administration.
- Promotes excellent customer service by maintaining an active dialogue with departments regarding purchasing policies and procedures, providing training to keep the departments current in all aspects of procurement operations, and soliciting feedback from customers regarding services offered and required.
- Provides leadership in the hiring, training, coaching, performance management and problem resolution of staff members to instill a culture of excellent customer service.
- Delivers prompt and effective delivery of essential goods and services to the University's administrative and academic departments by organizing the department in a logical, non-duplicative, and effective manner to best meet work requirements, monitoring workloads throughout the department and prioritizing staffing needs accordingly, implementing appropriate departmental policies and procedures, assessing and recommending procurement systems to facilitate efficiency and effectiveness, establishing goals and objectives which best meet the support requirements of the University, and evaluating progress toward their achievement.
- Accomplishes purchasing activities with a minimum time lag and in accordance with regulatory requirements by developing, implementing, and interpreting purchasing and materials control policies and procedures.
- Administers the University's Risk Management Program, ensuring that the appropriate levels and varieties of insurance coverage are effective, by determining the extent of coverage needed, recommending the levels of coverage, preparing purchase requisitions for approved insurance coverage, processing claims involving campus-wide insurance programs for liability or property, and obtaining unique and/or exceptional coverage for specialized needs of the University.
- Enhances the range and quality of procurement services to the University's departments and offices, thus improving customer satisfaction, by coordinating and providing input regarding the design of automation systems and being proactive in seeking the use of information technologies to automate and expedite the purchasing process and warehousing procedures.
- Ensures fiscal responsibility and accountability through coordination and preparation of the annual departmental budget, authorizing the expenditure of funds, and exercising fiscal management for areas under direct supervision.
- Minimizes the University’s liability by reviewing and recommending approval or disapproval of University contracts in terms of the adequacy of contract terminology and content and obligation of the physical resources of the University.
- Manages copying and printing services that cover exam printing and the printing and copying needs of students, faculty and staff across the university.
- Perform other related duties as assigned
Minimum education requirement:
- University degree in a related field.
- A professional certificate such as CIPS or PMP is an asset.
A progressive management experience of 15 years in procurement management.
- The ability to leverage interpersonal skills to establish rapport and develop relationships with all key stakeholders inclusive of suppliers, customers and colleagues.
- The ability to instill a culture of excellent customer service and accountability within the Procurement Services staff.
- Strong skills in persuading, influencing and exploring positions and alternatives to reach outcomes that will gain acceptance of all parties and will meet the university’s strategic procurement objectives.
- Ability to deliver continuous improvement and to demonstrate a proven record of accomplishment in process understanding and utilization of best practices. Commercially minded, professionally qualified and highly numerate and able to demonstrate a strong technology and financial background within an operational context.
- Ability to use Microsoft Office applications and ERP applications- ideally SAP. Strong analytical and quantitative skills.
- Ability to work and communicate effectively with a wide range of constituencies in a diverse community.
Position is open until October 2nd, 2018
Placement is based on the candidate’s experience and skills. Only candidates who make it to the short list will be contacted. If interested, please send an updated and detailed resume to firstname.lastname@example.org, stating “10001348 Executive Director, Procurement Services” in the subject line.
“We thank all individuals who have expressed interest in working at The American University in Cairo.”